Registration

Registration for the Victorian Integrated Cancer Services 4th VICS Conference is now open!  

Registration is open to all persons interested in oncology including, but not limited to:

  • Radiation therapists
  • Oncology specialists
  • Nurses
  • General practitioners 
  • Health care administrators
  • Government officials
  • Non-Government organisations
  • Patient support services
  • Allied health professional 
  • Consumers

All persons intending to attend the Conference must complete a Registration Form.  Please read the below registration information before you complete the Registration Form.  Should you experience any difficulties please contact the Conference Managers at the email address: VICS2019@arinex.com.au 

 

Registration Fees

Registration Type Registration Rate
Early bird Delegate Registration – Available until 27 March 2019

(2 days including Networking Event) 

 $545.00
Standard Delegate Registration 

(2 days including Networking Event)

 $695.00
Day Registration Fee Thursday  $350.00
Day Registration Fee Friday  $350.00
Networking Event  $55.00

To view the current foreign exchange rates, please visit www.x-rates.com

 

Networking Event

Registration includes a ticket to the Networking Event on 09 May 2019. The event will allow you to socialise with your colleagues and make new acquaintances over drinks and canapes. Join us on level 1 of Melbourne Convention & Exhibition Centre.

Date: 09 May 2019

Time: 1700 – 1800

Venue: Melbourne Convention & Exhibition Centre, Level 1

Dress Code: Business casual

Additional Tickets: $55.00

 

Book your flights here!

Conference Managers

Arinex Pty Ltd
ABN 28 000 386 676
91-97 Islington St
Collingwood, VIC 3066
Ph: +61 3 8888 9500
vics2019@arinex.com.au

Official Airline Partner:

Visit www.qantas.com

Registration Terms and Conditions

Entitlements

Delegate Registration
The Delegate Registration (including consumers and clinicians) fee entitles all delegates to the following:

  • All sessions
  • Program booklet, proceedings/abstract book and list of participants
  • Social functions: Networking Event
  • Catering: Morning and afternoon teas, Lunches

Day Registration*
The Day Registration fee entitled delegates to the following:

  • All sessions on chosen day (either Thursday or Friday)
  • Program booklet, proceedings/abstract book and list of participants
  • Catering: Morning and afternoon teas, Lunches

*Please note:  The Day Registration does not include a ticket to the Networking Event. Tickets can be purchased through the registration form for $55 each. 

Payment Options and Procedure

Credit Card

Payment can be made by credit card. Accepted credit cards are MasterCard and Visa. American Express is not accepted. Transactions will appear on your credit card statement as ‘VICS2019 by Arinex’ or ‘Conference by Arinex Pty Ltd’.

Should you not wish to pay by credit card, you can choose to pay by invoice. Payment of the invoice can be made by credit card or EFT.

From thirty five (35) days prior to the Conference (3 April 2019), the option to be pay invoice will no longer be available. Payment must be made by credit card from that date.

Registration Confirmation

Your completed registration will be acknowledged via email. Your registration will only be confirmed on full payment of fees due.

Name Badge

Each member of the Conference will receive a name badge upon registration on site at the Conference.  The badge will be your official pass and must be clearly visible at all times during the Conference to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behaviour from attendees and reserve the right to revoke the badge and privileges of anyone behaving in an inappropriate manner.

Certificate of Attendance 

All delegates will be issued a Certificate of Attendance upon completing the post-conference survey.

Groups

Group Registration

The Group registration is offered when a single entity registers two (2) or more individuals. To register a group, please click here for the group registration form.

Group registration is available to assist organisations wishing to send multiple participants to the Conference. A list of participants must be nominated when submitting the group registration form but can be changed.  The final list of participants must be emailed to the Conference Managers fourteen (14) days prior to the commencement of the Conference.  

Should you have any specialised group requirements for private touring, private functions, transportation or hospitality services other than those organised for the official program, please contact the Conference Managers who will be pleased to assist with arrangements.

It is requested that you advise the Conference Managers VICS2019@arinex.com.au of any private /corporate functions that may be planned outside of the official program. 

Cancellations and Refunds

Cancellations must be notified in writing to the Conference Managers VICS2019@arinex.com.au

Cancellation of Registration Fees

Cancellations before 30 January 2019 will incur a A$150.00 cancellation fee.
Cancellations from 30 January 2019 to 19 March 2019 will incur a 50% cancellation fee.
Cancellations on or after 20 March 2019 will receive no refund.

Cancellation of Social Functions

Payments are non-refundable as at 5 April 2019

Disclaimer

This information is correct at the time of publishing.  The organisers reserve the right to delete, modify or alter items or to delete, modify or alter any aspect of the Conference timetabling and delivery at their sole discretion and without notice.  Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

The Conference Managers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for promotional, advertising or reporting of the Conference an

Privacy

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016. 

The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing. 

Why do we wish you to provide your information?

We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference.  Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?

  1. Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
  2. In the Delegate List published for the Conference;   
  3. May also be provided to organisers of future occurrences of this Conference;     
  4. May be used to provide you with information of other relevant events in your area of interest.     

Important Notes:

  • The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.

  • You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
  • You are entitled to access the information held by written application to the Conference Managers.

For further information please see our detailed corporate Privacy Statement at link